Company overview

Oakfield Trust are a 29-year-old social enterprise and registered charity, based in Clondalkin. Our primary activities are providing commercial premises to social enterprises and local community organisations. We own three commercial properties and lease/sub-lease two in the Clondalkin area, which are rented to social enterprises and community organisations.  We also manage a small business park – Nangor Road Business Park in Clondalkin.

In the past we have also supported local community organisations with startup grants, loan finance and project management resources, and donated large sums during the COVID-19 pandemic. In 2023 we began our first open grant fund for social enterprises and we’re taking a more active role in developing the sector in Ireland, via advocacy, networking, events & support activities. Read more about us at www.oakfieldtrust.ie. 

Job summary & Responsibilities

A highly flexible and eclectic, part-time administration role, in a thriving South Dublin social enterprise. It will suit someone who is self-starter, adaptable, and thrives in a high-paced work environment with varied and diverse work activities. Your activities will be both as part of your role, and also as administrative support to the Social Impact Manager. It comprises of a number of responsibilities across the organisation: 

• Main day-to-day activities - Managing the administration associated with our portfolio of 5 commercial properties in the Clondalkin area. Providing administrative support as we engage with the tenants and address any issues that arise.
• Other general tasks might include communications with charities around donations, communication and engagement with our external bookkeepers, engaging with suppliers or repair companies, and management of office supplies.
• Administrative support to the Social Impact Manager where required.
• Company Secretary for Clondalkin Community Property Development CLG (legal name of Oakfield Trust) - various tasks but a relatively low time commitment.
• Oakfield Trust also manages a small business park in Dublin 12 called Nangor Road Business Park. There are some administrative duties around meetings of the management company tenants and board, and the upkeep of the business park.

A comprehensive list of responsibilities and duties is available on the full job description.

Essential Qualifications and Skills: 

• Leaving Certificate (3rd level would be advantageous)
• Ability to administrate multiple aspects of the organisation.
• Ability to work on own initiative, with the ability to adapt to new tasks and procedures.
• Own transport with full driving license.
• Excellent administrative skills. Proficiency in MS Word, Office and ideally PowerPoint.
• Ability to work independently and as part of a small team of 2.
• Customer relationship management and communication skills.
• Planning and organisational skills.

Salary, Benefits, Environment, Location

• Part-time, 20 hrs per week. Mon–Fri. Working week structure is negotiable but attendance in the Clondalkin office at least two days a week is expected.
• Salary € 22,156- € 25,983 pa (based on pro-rated salary of €40,989 - €48,069 pa), depending on experience.
• Generous annual leave - 13 days (based on 26 days pro-rata) not including bank holidays and closed period at Xmas to New Years Day.
• Volunteer Days: 2 days pa available to spend in community & voluntary sector.
• Company mobile phone and laptop.
• Pension contribution of 5% of gross salary per annum after 6-month probation period
• Flexible hybrid working environment with mix of office-based and working from home.
• Office is located in Clondalkin, right beside Clondalkin Village.
• Board meetings every c 7 weeks in Dublin City Centre. In person preferred.