Purpose of Role

Provide full-cycle bookkeeping, management accounts, payroll preparation, donor income scheme administration, audit preparation, and governance support across multiple charitable entities. The role is delivered as part of a small, experienced finance team, working closely with the General Manager and an experienced external accountant (one day per week), and collaborating day-to-day with two other accounting technicians. Backup support for the Office Manager.

Key Duties & Responsibilities

1) Bookkeeping & Transaction Processing

• Full-cycle bookkeeping across multiple entities (AP/AR, journals, depreciation, accruals, prepayments)
• Weekly payments processing, supplier set-up/maintenance, and creditor management
• Staff expense claims, reimbursements, and supporting documentation
• Bank reconciliations and control account reconciliations
• Balance sheet reconciliations and maintenance of a clear audit trail

2) Payroll & Revenue Compliance

• Weekly and monthly payroll processing across multiple entities
• Pensions administration and uploads
• PAYE/USC/PRSI submissions and handling Revenue queries (ROI)
• Payroll reconciliations and payroll year-end support
• Preparation of Revenue submissions under the Revenue VAT Compensation Scheme

3) Income, Donors & Donation Schemes

• Donor receipting, reconciliation, and query management
• Administration of Enduring Certificates for the Charitable Donation Scheme claims
• Ensure the auditor submits the      Gift Aid submission and tracking for NI entities (where applicable)
• Restricted/unrestricted income tracking and related documentation

4) Management Reporting Support & Budget Assistance

• Preparation of periodic financial reports and schedules (monthly/quarterly, as required)
• Support for budget preparation and variance analysis
• Cash flow monitoring support and basic forecasting schedules
• Preparation of templates and working papers used in Board packs (in collaboration with the GM and accountant)
• Preparation of Executive Office updates for Board meetings 

5) Audit, Year-End & Compliance Support

• Preparation of audit files, schedules, reconciliations, and supporting documentation
• Liaison with external auditors and the oversight accountant
• Year-end journals and supporting workings as required
• Assistance with CRO & RBO filings, CRA returns, and related administration (as applicable)
• Ensure the auditor has all the information required for the CCNI submissions 
• Maintenance of compliance calendars and key deadlines

6) Governance Administration, Meetings & Team Collaboration

• Support the GM and accountant in organising Board meetings and AGMs: scheduling, logistics, papers, and follow-up actions
• Liaise professionally with volunteer Board members and other stakeholders
• Provide office support for the different charitable entities
• Attend Board meetings/AGMs as required (typically evenings)
• Work as part of a collaborative team (Accounting Technicians, Accountant, GM), providing cross-cover and sharing workload during peak periods
• Contribute to continuous improvement of processes, templates, and internal controls
• Contribute to general office administrative efficiency as part of a small, collaborative team.

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Working Arrangements

• Full-time role
• Minimum four days per week onsite (office-based, Dublin 2)
• Periodic evening attendance required for Board meetings and AGMs (time in lieu provided)
• Time in lieu for evening meetings, by agreement with the GM and/or accountant

Skills & Experience Required

• MIATI (or equivalent) preferred; strong experience will also be considered. Might suit a part qualified accountant with relevant experience
• 5+ years’ relevant experience in full cycle bookkeeping and management accounts preparation (charity, SME, or practice outsourcing)
• Payroll experience (processing and responsibility for following through on payroll queries)
• Strong Excel capability and comfort with accounting/payroll systems
• Organised, accurate, and dependable, with strong follow-through
• Comfortable dealing with volunteer Board members and maintaining confidentiality
• Good communication and telephone skills

Desirable

• Charity/non-profit sector experience
• CHY3/Donation Scheme and/or Gift Aid experience
• Experience supporting audits and multi-entity environments
• Familiarity with basic governance and filing cycles (CRO, CRA, CCNI)

Reporting & Relationships

• Reports to: General Manager
• Works closely with: Accounting Technicians, Accountant, Auditors, and relevant stakeholders