Job Title: Administrator

Location: Mid West Simon Community (Limerick Based)
Contract Type: Fixed-Term (12 months) Subject to Funding
Salary: €31, 969 per annum
Reports to: Service Manager/Head of Services 

About Mid West Simon Community

Mid West Simon Community works to prevent and address homelessness in the Mid-West region by providing housing, support, and advocacy services. We are committed to supporting people to achieve and sustain independent living through compassion, respect, and empowerment.

Role Purpose

The Administrator will provide high-quality administrative and clerical support to ensure the smooth and efficient operation of Mid West Simon Community’s accommodation service. The role requires excellent organisational and communication skills, attention to detail, and the ability to handle sensitive information with confidentiality and professionalism.

Key Responsibilities

• Provide specific administrative support to Mid West Simon Community’s Accommodation Service.
• Manage correspondence, emails, phone calls, and other communications efficiently.
• Maintain accurate records, databases, and filing systems (electronic and paper-based).
• Assist with data entry, report preparation, and documentation for internal and external stakeholders.
• Support the coordination of meetings, including minute-taking and document preparation.
• Process invoices, purchase orders, and other financial documentation in line with organisational procedures.
• Assist with HR administration as required.
• Liaise with members of the public and partner agencies in a professional and supportive manner.
• Ensure compliance with GDPR and organisational policies.
• Perform other duties as required to support the effective running of the accommodation service.

Person Specification

Essential Requirements

• Minimum of 1 years’ experience in an administrative role.
• Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint).
• Excellent organisational, time management, and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Commitment to the values and mission of Mid West Simon Community.
• Familiarity with data protection and confidentiality best practices.
• Full clean drivers Licence and access to own car.
• Qualification in administration, business, or a related discipline.

Desirable

Terms and Conditions

• Contract: Fixed-term, 12 months
• Salary: €31,969 per annum
• Hours: 35 hours per week (Monday–Friday 9am to 5pm)
• Annual Leave: 21 days per annum up to 25 days for each year of service
• Birthday day off and Christmas shopping day off.
• Access to company pension scheme after 12 months
• Bike to work scheme
• Paid Maternity Benefit Scheme
• Access to Employee Assistance Programme