Role overview 

The Planned Maintenance Manager is responsible for the strategic, forward-looking management of Peter McVerry Trust’s housing and property assets. The role ensures that assets are safe, compliant, sustainable and fit for purpose through effective stock condition assessment, lifecycle planning, planned and cyclical maintenance programmes, and compliance servicing.

The post holder provides assurance to the Director of Assets & Facilities and the Board that long-term maintenance and compliance obligations are understood, planned, funded and delivered.

Responsibilities 

Asset & Stock Condition Management 

• Lead and manage the stock condition survey programme across all housing and non-housing assets.
• Ensure asset data is accurate, complete and maintained within PMVT asset management systems including the asset register.
• Analyse lifecycle data and investment needs to inform strategic asset decisions and regulatory reporting.
• Planned & Cyclical Maintenance (Preventative maintenance & Compliance Focus)
• Develop and manage 5, 10 and 30-year planned maintenance programmes.
• Lead all planned and cyclical maintenance programmes from implementation to completion including but not limited to:

– Fire safety systems servicing and upgrades

– Mechanical & Electrical servicing and lifecycle replacement

– Gas safety and electrical testing and certification programmes

– Water hygiene and legionella control programmes

– Lifts, emergency lighting and other statutory servicing

• Ensure cyclical compliance servicing schedules are maintained, monitored and evidenced
• Provide assurance that statutory inspections and servicing are completed within required timescales.

Procurement & Contract Management 

• Prepare specifications and tender documentation for planned and cyclical maintenance works.
• Manage planned maintenance and compliance contracts in line with procurement policy and delegated authority limits while also ensuring that funding requirements are achieved through various funding models available with consultation between multiple stakeholders including government departments.
• Monitor contractor performance, costs and value for money.
• Where required, act as Project Supervisor Design Process (PSDP). 

Risk, Assurance & Reporting 

• Maintain oversight of long-term property-related risks and mitigation programmes.
• Contribute to and maintain the asset-related risk register.
• Provide regular reports on planned maintenance, compliance and lifecycle performance. 

Cover Arrangements

Identify opportunities for cost reduction and value enhancement in the procurement process.

• Implement cost-saving initiatives without compromising on quality and service levels.
• Assist and support with the identification of waste and opportunities to eliminate waste.

General Duties

• Work collaboratively across the organisation using a “one team” approach.
• Undertake other duties appropriate to the role as required. 

-           Safety of Staff & Participants

-           Fire safety

-           Mechanical and Electrical safety

• Provide monthly reporting on key areas of works ensuring reports are accurate and concise
• Contribute to the on-going activities of the Asset & Facilities team.
• Undertake any other agreed duties to ensure the provision of the service.

Experience required 

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time.