Position: Events Administrator

Location: Dublin

Hours of work: Part time, 12 hours per week [over a minimum of 4 days per week]

Salary: Between €32,000 - €38,000 per annum [pro rata for this position is €10,40 - €12,160 per annum], dependent upon experience, plus health insurance and employer contributory pension 

Reports to: Director of Operations

Irish Rule of Law International [IRLI] is an International Non-Governmental Organisation (INGO), with a firm belief that the rule of law underpins the realisation of human rights. Our work currently focuses on survivor-centred justice in Tanzania, anti-corruption in Zambia and access to justice in Malawi. Our commitment to the rule of law is global, and we're uniquely supported by both branches of the legal profession across the island of Ireland, together with Irish Aid and the European Union.

IRLI originated in recognition of the increased emphasis placed on rule of law in development aid and in response to the number of requests for assistance received by Ireland involving the rule of law. We believe that members of the Irish legal profession have a significant role to play in enhancing the rule of law and shaping the progress of fragile societies.

We were established in 2009 by the Law Society of Ireland and the Bar Council of Ireland. The Law Society of Northern Ireland and the Bar of Northern Ireland joined as partners in 2015.

We have collaborated with academics, judges, legal practitioners, policymakers and civil society around the world to advance collective knowledge of the relationship between rule of law, democracy, sustained economic development and human rights.

IRLI is proud to support the pro-bono pledge and firmly believes that members of the legal profession are uniquely placed to ensure access to justice through the provision of pro-bono legal services. IRLI is grateful for all the pro-bono assistance it has received since its founding and is looking forward to further partnerships with solicitors and barristers who have joined the pledge.

Position Summary: 

IRLI has progressively grown through the years, expanding on both its programme portfolio and working networks. The organisation is now at an exciting stage having recently published its 2026 – 2030 strategic plan, and established a broad programme base, ranging from access to justice, institutional capacity building, and legal education.  In this context, the organisation is looking to hire a capable person, who will provide essential administrative and logistical support to the IRLI team, ensuring the smooth planning, coordination, and delivery of delegation visits and events. 

This role involves managing event administration documentation, liaising with internal stakeholders and external suppliers, and supporting on-site event operations as needed. The position requires strong organisational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

The Events Administrator will work part time and will be based in IRLI’s office in Dublin. They will report to and work directly under the supervision of IRLI’s Director of Operations.

Main Responsibilities:

• Procuring options and prices for accommodation, transport/travel, and catering, for delegation visits to and from Ireland
• Procuring options and prices for events and programmes within Ireland, for venues, catering and event booking processes
• Providing details of options and prices to managers/decision-makers
• Completing bookings in accordance with decisions of managers/decision-makers
• Confirming bookings and providing details of bookings to all relevant individuals
• Completing trip planning templates
• Filing receipts in accordance with agreed financial processes
• Manage this work within the IRLI Microsoft Office system
• Supporting other members of staff in relation to delegation visits and event co-ordination & promotion
• Other duties which may be added will relate to the above

Person Specification:

 Essential Requirements:

• A minimum of 2 years’ experience in event co-ordination and logistics
• Strong organisational and time-management skills, with the ability to prioritise tasks
• Experience of Microsoft Office, including working with SharePoint and Teams
• Effective written and verbal communication skills
• High level of accuracy and attention to detail
• Ability to work independently with minimal supervision
• Reliability and punctuality, with the ability to commit to agreed part-time hours
• Strong interpersonal skills and ability to support colleagues

Desirable Requirements:

• Experience working in the non-profit sector and/or international development
• Familiarity with database or customer relationship management (CRM) systems
• Basic bookkeeping or invoicing experience
• Relevant administrative qualification or certification

Terms and conditions:

• This role is part time at 12 hours per week, for a minimum of 4 days per week. [Full time work hours 9am to 5pm, Monday to Friday with 30 minutes for lunch per day]. These details will be finalised with the successful candidate
• Full time annual leave is 25 days per annum.  Part time annual leave is pro rata
• A company pension scheme [IRLI shall match any contributions made by the Employee to the IRLI company scheme, to a maximum of 5%]
• Health Insurance [contribution of €800 per annum]
• Professional development opportunities
• In addition to the statutory public holidays, IRLI gives 4 company days per year, one on Good Friday and three during the Christmas and New Year period