Carmichael is seeking expressions of interest from exceptional candidates for the post of Governance Compliance Officer & Company Secretary. This permanent role will report to the CEO.

Background

Carmichael is an office accommodation hub and a leading specialist training and support body for nonprofits in Ireland. We strongly believe that by co-locating in a shared space and by pooling resources and tapping into the peer support our resident nonprofit organisations can save time, reduce cost, up-skill and thereby focus more on delivering quality services to their beneficiaries.  Our training, supports and resources enable nonprofit nationwide organisations to be more effective and impactful in each of their own individual areas. With professional training, a network of support and unmatched expertise, Carmichael shines a light on best practice and ensures the wellbeing of the sector as a whole. Through our expertise and experience, we support nonprofits to become more effective at what they do.

The role

We are looking for someone with a strong grasp of corporate governance, excellent organisational skills, and a genuine passion for the nonprofit sector.

Role responsibilities:

Governance compliance 

• Coordinating the completion of the tasks on the Governance Compliance Schedule
• Coordinating the maintenance and annual update of Carmichael’s Charities Governance Code Compliance Record Form
• Ensuring that Carmichael is in compliance and meets its requirements under funding and grant agreements
• Maintaining/updating the Risk Register
• Providing governance advice and support to board members
• Providing informal governance advice and support to resident members and other nonprofits
• Supporting the organisation and running of the Board Chairs Network
• Coordinating the production of the Governance Dilemma Newsletter

CEO support

• Coordinating the development Annual Operational plans
• Coordinating strategic plan implementation updates
• Coordinating the production of the Quarterly Key Performance Indicators Dashboard
• Coordinating the production of the CEO’s report for the Board
• Organising and supporting Management team meetings
• Any other support as needed

HR Support 

• Maintenance of employee HR files
• Advertising of and recruitment for vacancies
• Coordinating the employee set-up for payroll and induction of new staff
• Liaising with HR Consultant to ensure the Employee Handbook is up-to-date
• Co-coordinating the performance review process
• Managing to Employee Assistance Programme for staff and Resident Members

Company Secretary

• Developing and maintaining the board and committees meeting calendar
• Preparing the Board packs
• Capturing the Minutes and circulating to the board
• Supporting the board sub-committees as required
• Maintaining the Members’ register
• Maintaining the Register of Directors’ Interests
• Coordinating the signing of the Conflict of Interests and Code of Conduct policies annually by board members and senior staff
• Supporting the board/board committee in the recruitment of new board members
• Coordinating the induction of new board members
• Coordinating the annual board evaluation review process
• Informing the CRA, CRO and RBO of any changes to the Board and filing returns.
• Maintaining the Board tracker
• Coordinating the drafting of Annual Report

Sector Engagement

• Coordinating the annual Good Governance Awards
  • Managing the Panels -  Assessors; Technical Reviewers; Judges
  • Communicating with Sponsors and Partners
  • Managing entry & judging process
  • Managing/coordinating the Awards event
• Creating content for social media, newsletters and the Carmichael website to promote and market Carmichael
• Coordinating the Mentoring Programme
  • Organising the mentoring rounds each year
  • Matching applicants to mentors
  • Organising the orientation session for the mentoring programme
  • Recruiting, screening and on-boarding new mentors
  • Getting feedback from mentees and mentors after each round
• Producing an annual market analysis to identify trends, threats and opportunities

Salary & Benefits

• €40,000 per annum.
• Option to join company pension scheme.
• Annual Leave 24 days, not including Public Holidays.

Requirements 

Essential

• Understanding of Carmichael’s Mission, Vision, Values.
• Understanding of nonprofit sector and its needs.
• Passionate about the nonprofit sector.
• Excellent understanding and experience of corporate governance compliance
• Strong project management skills.
• Excellent administration skills with attention to detail and accuracy.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Confident handling personal information.
• Exhibits polite and professional communication via phone, e-mail, social media and mail.
• Must be proficient with Microsoft Office 365 products, especially Outlook, Word, Excel and PowerPoint.
• Ability to work independently and as part of a team.
• Desire to be proactive and create a positive experience for others. 

Desirable

• Relevant third level qualification or similar experience.