ROLE RESPONSIBILITIES

Strategic and Operational Procurement
• Deliver end-to-end procurement processes (eTenders), ensuring compliance, transparency, and value for money
• Maintain, update and enhance the Approved Supplier List (ASL) and contract register to ensure their accessibility to staff that have procurement responsibilities.
• Provide advice and direction on procurement matters to teams. Promoting value for money through policy awareness, guidance, and targeted training.
• Assist teams in their preparation of specifications/ requirements for quotation requests or tender proposals.
• Participate as required in specialised projects and assignments related to procurement.
• Perform annual profiling or analysis of direct and indirect procurement to identify opportunities for further standardisation, economies of scale and consolidation of buying practices.
• Review and enhance procurement templates, RFTs, evaluation documentation, and communication letters
• Review and finalise tender specifications, publish opportunities on eTenders, manage clarifications and oversee the full process through to contract award and supplier notification.
• Organise and facilitate tender assessment panels including preparation of template assessment sheets and other documentation.
• Manage the preparation and submission of procurement approval forms (PAFs) and related documentation to obtain necessary authorisations.
• Support procurement aspects of internal and external audit reviews.

Compliance & Governance
• Maintain the central register of policies and procedures, ensuring scheduled reviews and updates
• Support governance compliance with Léargas' Delegation of Authority and relevant policies
• Implementing, maintaining, and improving document management and off-site archives.

Facilities & Operations
• Coordinate supplier management for office utilities, telecommunications, and other operational contracts.
• Review utility consumption and supplier performance to ensure value for money.
• Manage office supply procurement and contribute to operational continuity planning.