One Year Fixed-Term Contract

The suitable candidate should have excellent communication, data entry and organisational skills. Experience in payroll is an advantage. The duties include general administration and data entry work in the ASTI Accounts Department and other departments/areas, as required. The candidate should have the ability to prioritise varied duties and work on own initiative

The Clerical Officer working hours are from 9.00 am – 5.00 pm with an hour and a half lunch break to be taken between 1.00 pm and 2.30 pm.

CLERICAL / SECRETARIAL DUTIES:

• Secretarial support to Honorary Treasurer, as required.
• Typing transcripts as required.

RECEPTION

• Reception cover, as required.

ACCOUNTS DEPARTMENT:

• Assist with payroll.
• Processing of members' expenses in addition to the normal purchase invoices and payments of the Union.
• Assist with maintaining the Sun accounts system up-to-date Trial Balance stage.
• Assist with maintaining Bank Reconciliation for all ASTI funds.
• Assist with recording and processing of Union income.
• Assist with preparation of quarterly management accounts and year end accounts for audit.

COMMITTEE:

• Assist with work regarding Sickness Benefit Committee and Benevolent Fund and such other funds as may arise from time to time.

CONVENTION DUTIES:

• Responsible for checking delegates for Annual Convention and Special Convention. Create reports, labels and lists for Branch Delegates attending Convention including registration lists.
• Assist with the preparation of reports for Convention Handbook, as required.
• Convention Delegates forms:
  • Check delegates eligibility. 
  • Updating of delegates file.
  • Arrange and updating delegates mailing lists.

 CONFERENCES:

• Annual Convention, CEC, Conference and Seminars: assist with the preparation and organisation of documents and folders; attending in a clerical capacity, as assigned by EO/Administration.

OTHERS:

• Maintaining and protecting the confidentiality of all documents relating to the work of the ASTI.
• Ballot of Members assist with administrative/clerical work related to ballot, as assigned by EO/Administration.
• Undertake such other or alternative appropriate duties as are assigned by the EO /Administration.
• Co-operating with the provision of cover for absent colleagues, as required.
• Co-operate with the overtime rota, as assigned by EO/Administration.
• Providing access to building outside normal office hours, as required.