Administrative Officer
Details
Administrative Officer
We are looking for a highly organised individual with effective administration skills, good numeracy and literacy skills and high supporter-care ability.
Job Title: Administrative Officer
Reporting to: Senior Finance & Operations Manager, Ethiopiaid UK
Terms: Permanent (subject to passing probation)
Hours: Full-time contract (five days per week). Part-time considered.
Salary: € 38,000-€ 42,000 (Dependent on experience)
Outline and purpose of role
Ethiopiaid Ireland is a small charity that makes a big impact in Ethiopia. Our approach is simple, and it works. For the last 20 years, we have partnered with local NGOs in Ethiopia to provide the funding they need to put their programmes into action. The work funded ranges from maternal health, education, and disability to opportunities for women and girls, ending harmful practices, and emergency relief. We strive to support our partners to strengthen their capacity and deliver locally led programmes to transform lives at a grass roots level.
We are seeking an experienced and enthusiastic Administrative Officer to join our Senior Development Manager. We are looking for a highly organised individual with a real skill for effective administration, with experience of using all Microsoft Office applications, good numeracy and literacy skills and the ability to deliver excellent supporter care. This role would be ideal for someone who has finance & administrative experience in the sector, if not, then looking to transfer their skills.
You will have the support of a skilled and pro-active Board, work closely with the Senior Development Manager, and benefit from the support and expertise provided by the team at Ethiopiaid UK. This post will be line managed by the Senior Finance Manager at Ethiopiaid UK.
This is a fantastic opportunity to play a pivotal role in a small organisation, and be part of the Ethiopiaid global family.
Key responsibilities:
| Supporting the financial health of the charity | Manage the financial administration of the charity:
Continue to review financial processes and streamline:
Support budgeting and forecasting for the charity:
Manage the annual audit of the charity’s finances:
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| Supporting the delivery of the charity’s Direct Mail appeals | To provide support in all areas when needed to deliver the schedule of Direct Mail appeals. This includes:
You will also:
Help develop and implement a stewardship programme for individual giving (cash and regular givers) during the year, including:
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| Developing the legacy programme | Deliver activities to increase gifts in wills left to the charity:
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| Develop income from grant makers |
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| Supporting the Board of Trustees | Support the Board of Trustees:
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Website and online presence
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| Partners in Ethiopia |
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| Supporting compliance with the General Data Protection Regulations (GDPR) |
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Policy Review
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| Operational / Reed Recruitment liaison (who we share office space with) |
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Other duties and projects as assigned by the Fundraising team.
SKILLS & EXPERIENCE
The successful candidate will have:
Essential
- Professional administrative experience required – minimum two years
- Excellent organisational, interpersonal, oral and written communication skills, including a high level of attention to detail and the ability to work towards deadlines
- The ability to master complex topics quickly and translate them into simple language and powerful messages
- Strong organisational skills: ability to effectively execute detail-oriented tasks with the appropriate sense of urgency and priority
- Fluency in English
Desirable
- Knowledge of CRM systems (ideally Raisers Edge)
- Excellent IT skills, particularly in using Microsoft Office
- A quick learner with the desire to develop and advance career prospects
- Ability and willingness to occasionally work outside normal office hours to meet deadlines
- A passion for the programmes Ethiopiaid delivers through their partner organisations in Ethiopia
OUR OFFICE CULTURE
Our office space is kindly provided pro bono by Reed Recruitment in Dublin 02. It is close to main transport links, walking distance from local shops, cafes, and restaurants.
We are a professional, yet relaxed, office with a flexible work structure (core hours 9am to 4pm). The successful candidate will be expected to work at least one to two days a week in the office, with an option to work other days from home if desired.
As a small team, we have a warm and collaborative work environment enjoying regular support, collaboration and shared training with the Ethiopiaid UK team.
DIVERSITY AND INCLUSION
Ethiopiaid is committed to equality and diversity in all its activities to promoting inclusive processes, practices,and culture. We strive to work to eliminate any unlawful or unfair discrimination including direct or indirect discrimination, discrimination by association, discrimination linked to a perceived characteristic, harassment and victimisation. We will continue to strive towards a culture that is diverse and inclusive that recognises and develops the potential of all staff and volunteers.