Job Title:                     Garda Vetting Clerk

Reporting to:              Deputy Manager

Location:                    Unit 4, Whitefriars, Aungier Street, Dublin 2 & remote (blended) 

Purpose of Role

The Garda Vetting & Office Clerk will support the delivery of an effective and efficient Garda Vetting service to 250+ groups in the Dublin city area on a temporary basis. A high attention to detail, being solutions-focused, particularly in relation to systems, processes and operations is crucial.

Key areas of work 

Vetting

• Process and manage e-vetting applications in line with agreed processes and timelines.
• Ensure all necessary paperwork required by DCVC from affiliates is in place and provide training to affiliate organisations.
• Carry out Garda vetting for DCVC staff/and programme volunteers as required.

Office Administration

• Act as ‘front of house’ support for the Centre- dealing with queries, answering the phone, checking general email etc., 
• Administer and record post (outgoing and incoming).
• Oversee, purchase and replenish office supplies.
• Actively participate in peer learning and development within the Centre.
• Deliver ad hoc administration tasks.

The above job description is not intended to be a comprehensive list of all duties involved and the post holder may be required to perform other duties as appropriate to the post. These would be discussed in detail with your line manager as they arise.

Person Specification 

We are looking for someone who is diligent and task-focused, with critical thinking skills and a focus on quality outcomes. You will understand how good data and processes contribute to effective service delivery. Volunteer Centres are required to be agile and flexible, adapting to evolving service needs and thus you will be resilient, able to problem-solve and adapt to change when required. 

You will be passionate about the transformative power of volunteering and how it effects positive social change. 

Person Specification (Essential) 

• Strong administrative skills 
• Excellent communication skills, both written and oral 
• Accurate and methodological approach 
• Ability to adjust and adapt to dynamic work environment 
• Ability to advise, inform, motivate, and support individuals and organisations. 
• Ability to work as part of a team and foster culture of collaboration. 
• Self-motivated with a friendly and approachable manner.  

Person Specification (Desired, non-essential) 

• A working knowledge of ‘Salesforce’. 
• A relevant qualification in administration or IT fields. 
• A working knowledge of Garda Vetting.