Chrysalis Financial Controller 

Part-Time Position (1 Day per Week Contract)

JOB DESCRIPTION

Reporting to: The Financial Controller in Chrysalis reports to the CEO and the Board of Management. 

Key responsibilities include financial management including reporting to funders and ensuring full compliance with regulatory requirements and accountability for funding received. 

Working Conditions: Part-Time position (1 Day per Week) based in Chrysalis Office in Dublin 7. Flexibility of working hours and remote working will be considered. 

This position is self-employed, and not salaried; rates negotiable depending on experience.

MAIN DUTIES 

Financial Management Duties include: 

• Preparation of management accounts; organisation’s budget projections; and other financial information when required. 

• Analysis of financial information to assist in the identification of options for decision making in relation to managing scarce resources. 

• Management of the organisation’s cash flow. 

• Reporting to Funders through preparation of financial returns and ad hoc financial reports as required; preparation of funding proposals and submissions; liaising with Funders and preparing information as required; submission of AMFR

• Bookkeeping tasks including recording financial transactions, accounts management, bank reconciliation, tax preparation, revenue requirements, payroll 

preparation and processing. 

• Preparation and presentation of financial information to the CEO and Board of Management every six weeks or as required.

 • Meet with CEO/OM to discuss management of budgets and financial information when required. 

• Liaise with external Auditors and ensure yearly audit is completed. 

• Fulfil company secretarial administration duties including updating the RBO, filing annual & other company registration office returns as required and organisation of AGM

• Oversee communication and management of payments to the Revenue Commissioners in relation to PAYE, RCT and VAT, where applicable 

• Ensure monitoring and reconciliation of use of the company Credit card in line with financial procedures. 

• Approve expenditure in line with approved budget lines and act for the CEO in matters of financial oversight in her absence – after consultation with Treasurer.

• Prepare, update and monitor compliance of internal financial procedures, in line with funder requirements, auditor recommendations and best practice for charities

 • Management of organisational bank accounts including opening and closing of accounts, updating signatories, processing credit card applications, banking on line, as well as general administrative tasks 

• Oversee maintenance and updating (as required) of TASBooks accounting software and Collsoft payroll softwares, ensuring the relevant monthly and annual tasks are performed and management of users on the system

• Any other ad hoc duties as requested by the CEO and/or Board of Management

• Attendance to Board Meeting (every 6 weeks online) and AGM
                                                                                          

Charity Regulations Compliance Duties include:

 • Keep up to date and understand relevant laws and regulations in relation to the charity sector accounting    and governance practices. 
• Monitor internal compliance with laws, regulations and internal policies 
• Investigate irregularities and non-compliance issues 
• Highlight or escalate areas of concern
• Provide regular reports to inform and advise Chrysalis Board of Management and employees 
• Oversight and maintenance of company records including file creation and maintenance of ongoing ad     
  ministrative projects
• Update the Charities Regulator with the required documentation to ensure full compliance
• Submission of Annual CRA return 

COMPETENCIES 

KNOWLEDGE AND SKILLS: 

• Accounting qualification with 5 years’ experience including budgeting, management accounts, budget 
 versus actual accounting information, payroll, Charity Regulations Standards. 
• Preparation of annual accounts using SORP accounting for charities
• Knowledge of accounting software TASBooks, and payroll software Collsoft 
• Plan and work efficiently to establish priorities and allocates time and effort accordingly, identifying possible obstacles to planned achievement
• Interest in Social Issues and Social Justice 

COMMUNICATIONS:

• Communicates at all levels of organisation - Board; CEO; Line Management 
• High level of verbal/written skills 
• Constant external communication with funders, financial institutions and revenue

DECISION MAKING: 

• Makes decisions in consultation with CEO and/or Treasurer regarding reasonably complex financial issues under general policy guidelines
• Makes decisions in consultation with Audit and Finance Sub-Committee on accounting methods and procedures 

ACCOUNTABILITY/RESPONSIBILITY/PROFESSIONALISM

• Constantly maintains high standards of behaviour and performance, exercising due care and discretion ensuring necessary and sufficient controls are in place to safeguard the financial health of the organisation. • Maintains appropriate professional boundaries with external parties and colleagues.

Please note that Garda vetting may be a requirement for this position.