The Finance Assistant role is an essential position within the Patient Advocacy Service. The successful candidate will provide a reliable, high quality and timely finance and administration function for the Patient Advocacy Service. You will be responsible for supporting the day-to-day financial operations of the Patient Advocacy Service through the effective and efficient management of Financial transactions, processes and procedures. Assistance with the production of thorough, accurate and timely reporting for funders and the Board of Directors are core components of this role. Ensuring that financial reporting is accurate and produced in accordance with financial controls and funder requirements.

Financial Controls & Reporting 

• Ensure all supplier invoices and payments are processed by agreed deadlines and in compliance with organisational financial controls.
• Administration of staff expense claims in accordance with public sector procedures, NAS policies, also ensuring compliance with Revenue enhanced reporting requirements.
• Ensure that Patient Advocacy Service reporting outputs are of a high standard, respond to the needs of the target audience, are accurate and are delivered within agreed timelines.
• Ensure all financial controls systems are in compliance with regulatory and funder requirements.
• Contribute to the development of the Patient Advocacy Service annual budget in conjunction with the Corporate Services Team by providing analysis of costs and forecasting of expenditure required to deliver contracted Services.
• Act as point of contact for the Corporate Services Manager and assist in the preparation of quarterly organisational management reports and financial accounts.
• When required, ensure that all procurement and tendering activities are in accordance with organisational financial controls.
• Implement corrective actions identified through internal or external audits relating to PAS Financial Controls & Reporting.
• Analysis of monthly salary information and liaising with external providers (e.g payroll provider and pension provider).
• Preparation of monthly enhanced reporting requirements and ensure that reports are submitted to Revenue in a timely manner by liaising with external provider.
• Monthly processing of transactions in line with the Cost Allocation Policy.
• Journal processing in the finance system including intercompany journals.
• Prepare adjustments to payroll for outsourcing as per agreed deadlines.
• Assist with the various audits and reviews that take place throughout the year.
• Develop reports for funder and advisory fora in collaboration with the Corporate Services Manager and National Manager.
• Maintenance of Finance policies and procedures for review by the Corporate Services Manager in line with funder financial controls.
• Provide support to the Corporate Services Manager and National Manager as required.

Contributing to the effectiveness of the Organisation 

• Follow all PAS service manuals and standards and comply with all appropriate policies and procedures.
• Undertake further personal development as discussed and agreed with line manager and keep knowledge up to date.
• Work in a manner that facilitates inclusion and diversity.
• Organise and administer your own work to ensure that it is accurate and meets quality targets, KPIs, reasonable deadlines and reporting requirements.
• Operate within a Performance Management Development System. Participate in working groups/committees/fora as requested by the National Manager/Corporate Services Manager.
• Undertake any other duties or projects equal with the nature and grade of this post as required.
• Contribute to the development of the annual work plan and strategic planning as required.