Job title:                               Administrator – working in Human Resources

Reporting:                           Head of Operations

Contract:                            4 days a week – 3-year specific-purpose contract

Hours:                                  28 hours per week

Location:                             Maynooth (3 days office-based)

Salary:                                 €26,972 for 4 days (F/T €33,715)

Purpose of the Post:

We’re seeking a dedicated Administrator to manage the daily HR operations that keep our organisation running smoothly. This role is ideal for someone who’s passionate about the not-for-profit sector and motivated by the knowledge that their work directly contributes to our mission and strategic goals.

If you thrive in a purpose-driven environment and want your administrative expertise to make a meaningful impact, we’d love to hear from you.

Responsibilities to include but not limited to:

• Serve as the primary contact for managers and staff, offering guidance and support on all HR policies, procedures, and processes.
• Manage and process employee lifecycle events—including onboarding, exits, probation reviews, leave, holidays, and contract changes—efficiently using digital HR systems.
• Collaborate with the Finance team to ensure accurate communication and updates regarding new hires, sick leave, and other employee-related matters.
• Contribute to the creation and revision of HR policies and procedures, ensuring alignment with current Irish employment law and EU regulatory standards.
• Maintain up-to-date and accurate employee records across all HR platforms, including HR Locker and DocuSign.
• Perform additional duties as assigned by the Head of Operations or senior leadership, in line with organisational needs.

Professional Qualifications and Experience

E- Essential; D- Desirable

• Bachelor’s degree in human resources or business administration or similar discipline (E)
• At least 3 years relevant work experience (E)
• CIPD qualification is an advantage (D)
• Experience of working in a not-for-profit voluntary organisation (D)

Person Specification

• Strong communicator with excellent people management, interpersonal communication, influencing and teamwork skills.
• Proficient in IT skills to include MS Office: Word, Excel, Outlook and HRIS
• Excellent written and verbal communication skills with the ability to engage at all levels with the organisation.
• Understands the importance of discretion and handles sensitive information with care.
• Consistently delivers timely, accurate results aligned with key performance indicators

Benefits:

• Annual leave: 24 days (Pro-rata) plus Good Friday
• Wellness day per annum
• Pension: Contributory pension benefits (5% EE and 5% ER)
• 6 weeks paid sick leave per annum (Following 13 weeks of employment)
• EAP: 24/7 Employee Assistance
• Flexible Work: Flexible work practices that support work life balance. (Applies post probationary period)
• Paid Maternity and Paternity Benefit