About the Role

Duties and Responsibilities

• Provide administrative support to the CEO and Head of Operations & Administration (HOO&A).
• In conjunction with the HOO&A ensure requests for administration support from other departments in the organisation is acted upon 
• Correspondence with external parties, document creation, and information management reporting.
• Minute taking at selected meetings and monitoring of all agreed actions to ensure completion, within deadline dates.
• Provide back-up coverage for other administration team members, as appropriate, as part of admin holiday cover.
• Provide annual leave cover for reception and ad hoc reception lunch time cover when required.
• Process garda vetting for DRCC staff and volunteers as per procedure.
• In conjunction with the (HOO&A) monitor review dates with policy owners of company policies and procedures.
• Supporting the administration of current Health and Safety standards.
• Work with HOO&A on an annual basis regarding DRCC budget data collection.

The above is not an exhaustive list

The details contained in this job description reflect the content of the job at the date the job description was prepared. It should be remembered, however, over time, the nature of individual jobs may change; existing duties may be lost, and other duties may be gained without changing the general character of the duties or the level of responsibility entailed. Consequently, this job description may be revised from time to time

About You

We are looking for someone with the ability to exercise judgement when dealing with confidential administrative duties.  As well as being experienced in excellent administration skills.

You will be an experienced Administration Assistant with the following:

• At least 5 years previous administration experience including the delegation and monitoring of Administration team activities.
• Strong administration and organisation skills.
• A sound knowledge of IT skills required, including proficiency in Microsoft Word, Excel, PowerPoint and Microsoft Outlook & CRM Systems.
• Excellent communication skills both written and verbal. 
• Very detail oriented and possesses highly effective organisational skills.
• Positive attitude and ability to work well with others.
• Energetic and has ability to multi-task, prioritise workload, and adapt to a dynamic and busy growing organisation.
• Ability to deal professionally with all types of information, including that of a highly sensitive and confidential nature.