Key Responsibilities

• Provide efficient administration support to colleagues in the national office team
• Communicate with schools, suppliers, partner organisations and members of the public
• Keep accurate records and process online applications through careful data entry 

Duties may include:  

• Take incoming calls, open post, email, and other communications, and direct queries
• Log and file correspondence and write replies when appropriate
• Send mail to individuals and groups, including mailshots (e.g., via Mailchimp)
• Oversee routine office supplies (paper, pens, etc.) and maintain stock levels
• Provide support for meetings and events, including making bookings (venues, travel, accommodation), sending invitations and helping with organisation and administration
• Enter and update information across systems (e.g., Excel, Garda Vetting Portal, Salesforce, e-learning platforms, website, databases, and email lists)
• Contact schools and boards of management and log information and reports
• Maintain good relationships with member schools, suppliers, advertisers, contractors
• Work carefully with colleagues and directors to arrange signatures of leases, company and charity governance forms and other documentation
• Track invoices and payments; maintain accurate records, files, and data storage
• Act as Garda Vetting Clerk User/Liaison to assist with processing applications 

The Administration Assistant will play an active role in the development of the Educate Together national office team and carry out other related duties as required 

Person Specification:    

The successful candidate will:     

• Be able to write clearly and concisely in English
• Have very good interpersonal and communication skills
• Have good IT and data entry skills with very good attention to detail
• Be willing and able to learn to use new systems (experience with CRM databases or other office systems is desirable but not essential)
• Have strong organisational skills, including record keeping and managing information
• Be able to build positive working relationships with colleagues, schools, the Garda National Vetting Bureau, suppliers and other external organisations
• Be able to work independently and as part of a team
• Be flexible and creative and have a positive work attitude
• Be able to prioritise tasks and manage time well
• Demonstrate integrity, accountability and respect for confidentiality in handling sensitive information
• Be interested in education and committed to the values of equality and inclusion