Summary of the role
Castleknock Community Centre is seeking an organised, proactive and community focused Finance Administrator / Centre Operations Supervisor to support the Centre Manager in the day to day operation of the Centre.
The successful candidate will oversee financial and administrative processes, maintain accurate records, monitor expenditure, assist with budgeting, invoicing, reporting, payroll and funding applications, and support the effective management of Centre resources. The role will also involve supporting staff and tenants, supervising staff as required, assisting with rostering, events and initiatives.
Applicants should have relevant experience in financial administration, excellent organisational and communication skills, strong attention to detail, and proficiency in Microsoft Office, particularly Excel, Word and Outlook. A recognised Leaving Certificate or equivalent is essential, while an accounting or bookkeeping qualification and experience in a community, not-for-profit or service environment are desirable.
This is a varied, office based role requiring initiative, confidentiality, professionalism and a strong commitment to delivering an excellent service to Centre users and the local community.
Responsibilities of the role
The Finance Administrator / Centre Supervisor will support the Centre Manager in the effective day to day operation of Castleknock Community Centre.
Key responsibilities include financial and administrative management, tenant and customer liaison, staff support and supervision, grant and funding administration, event and community initiative support, and engagement with local organisations and stakeholders.
The role will maintain accurate financial and operational records, identify opportunities to improve processes, and assist with communications and Centre activities.
The postholder will act as a key point of contact for staff, tenants and Centre users, ensuring a professional, responsive and customer focused service, while also ensuring confidentiality at all times.
Requirements
The successful candidate should have relevant experience in financial administration, strong organisational and administrative skills, and excellent attention to detail.
They should be confident using Microsoft Office and financial/booking systems such as SAGE and SportsKey.
Excellent communication and interpersonal skills are essential, along with the ability to work independently, manage competing priorities and support staff and Centre users. Experience in community, not-for-profit or service environments, staff supervision, grants/funding, payroll or bookkeeping would be advantageous.
A relevant financial or accounting qualification is desirable. The role requires professionalism, confidentiality, initiative, flexibility and a strong commitment to providing a high quality service to the Centre and local community.
Placeholder
Castleknock Community Centre Association CLG is a registered charity with its charitable purpose ‘to operate a Community Centre for the benefit of the residents of Laurel Lodge, Carpenterstown, Bramley, Laverna, and Ashleigh Estates, all in the Castleknock area.
The Centre will provide educational services for the local community such as, information services, training courses, cultural activities, recreation facilities for the elderly, and meeting rooms for local charitable organisations.’
Placeholder
Finance Administrator / Centre Operations Supervisor
Castleknock Community Centre is seeking an organised, proactive and community-focused Finance Administrator / Centre Operations Supervisor to support the Centre Manager in the day to day running of the Centre.
The successful candidate should have a friendly and approachable manner, with the ability to develop positive relationships with community organisations, Centre users, staff and local stakeholders.
The role will involve:
- Overseeing day to day financial and administrative processes while maintaining accurate Centre records. Strong attention to detail is essential.
- Supporting the Centre Manager with day to day matters relating to staff and tenants.
- Supervising and supporting staff as required, helping to ensure agreed standards and procedures are followed.
- Assisting with budgeting, expenditure monitoring, invoicing, financial records and reporting.
- Assisting with grant and funding applications.
- Assisting with the planning and delivery of Centre events and initiatives.
- Helping to identify opportunities to improve systems and day to day processes.
- Providing a high standard of service to Centre users.
- Working independently, using initiative and prioritising competing demands in a busy environment.
Essential Requirement
The successful candidate will have:
- A recognised Leaving Certificate or equivalent qualification.
- Relevant experience in financial administration, including maintaining financial records, monitoring expenditure and preparing reports.
- Strong organisational and administrative skills, with the ability to manage competing priorities and meet deadlines.
- Strong IT and Microsoft Office skills, particularly Excel, Word and Outlook.
- Excellent communication skills and the ability to communicate effectively with staff, management, Centre users and external stakeholders.
- Strong attention to detail, particularly when dealing with financial, administrative and confidential information.
- The ability to work independently, use initiative and make sound decisions within the responsibilities of the role.
- A commitment to confidentiality, professionalism and providing a high standard of service.
Desirable
- Experience working in a community, not-for-profit or service centre environment.
- Experience with payroll, procurement, invoicing or financial systems.
- Experience in staff rostering, training or supporting staff development.
- An accounting, bookkeeping or Accounting Technician qualification.
This is a varied role suited to someone with strong organisational, administrative, financial and communication skills who enjoys working in a busy community environment and is comfortable taking on supervisory responsibilities while supporting the Centre Manager. This role is Office based.
Applications
Please submit your CV to [email protected] by 10 October. Candidates should be available for an in-person interview during the week commencing 19 October.
| Document Link | Type & Size |
|---|---|
| Job-Description.docx | DOCX - 0.0Mb |