Hi All,We recently held a raffle. Does anybody have any suggestion of the best and most cost effective way of destroying the ticket stubbs?
I would have thought that the standard local recycling centre option would be the best available. If you are concerned about people potentially retrieving the stubs, you could purchase a cheap shredder and feed the tickets through that (ensure that any shredder you purchase can accommodate such small items first).
Other than maybe buying a shredder, your local recycling centre is a free service. Check your local council website for details of the nearest one.
Another option is to pay for a private recycling company to make regular pick-ups from your offices. This of course is more costly, but I know that some organisations/companies do use such services these days (very often where the local authority recycling pick-up services leave much to be desired). I couldn't say which services are any good or not, but if you conduct a quick Google search you will find plenty of options.
Thanks for getting back to me. I have researched the shredding options, it may be of interest to know that it costs approx 200 euro for 50 minutes of shredding. Re a normal shredder, the raffle tickets are so small, it would be job that no one would like to have to do!
I would be worried about a recycling centre, data protection wouldn't approve of that option, which leads me onto another question, does anyone have any idea if we are obliged to hold the stubbs for a certain length of time?
I would recommend you contact Rehab, as they will hopefully be able to assist you further with your query (due to their vast experience in organising lotteries - the running of must surely also raise questions about the duration for which an organisation should keep tickets (lottery or raffle):
You can find their contact details here: http://www.rehab.ie/lotteries/index.aspx
That's a good idea, thank you.
I had a chat with our accountant who says that the ticket stubs would fall into the category of "financial records", which need to be kept for six years in case of audit.
He did not know of any particular destruction methods thereafter. You're right though, data protection would not look to kindly on a recycling centre. I believe that the onsite shredding solution mentioned by Simon would be just the job.
Thanks for that, I had a fear that there was going to be some timeline like that. Now I have a count down to 2016! Many thanks,
What sort of volume are you talking about?
I have three black sacks full!
We have a deal with a very well respected record management/data protection firm that shreds a bag for €9.90 and a box for €6.60 which includes on-site destruction and Certificate of Destruction. The only problem is they have a minimum call out charge of €80.
Because we often have large amounts to shred we do not often use the full €80 worth so I'd be happy to put all of your stuff in with ours if that suits - no charge. You can witness the shredding and get a copy of the Certificate of Destruction. Let me know if that might work for you.
Otherwise, if you're not comfortable with that, I can give you the contact details of the company we use - €80 seems to be a fairly decent price.
Thats very kind of you, thank you. Once I sort out how long I am obliged to hold the stubbs for, I will get back in contact with you to arrange that. Do you use the shredding service once a month or how often?
We use it about every 3 months for these big jobs (we have a shredder in the office for the small day-to-day shredding).
All the best,
It looks like we have to keep the stubbs for six years, so I'll get back to you on that in 2016!
Many thanks for your offer though.
Let your peers answer it on the Sector Connector
Follow us on Facebook & Twitter.
48 Fleet Street(entrance Parliament Row)Dublin 2Find on Map
Telephone +353 (0) 1 454 8727 Facsimile +353 (0) 1 454 8649 Email email@example.com
A Brightspark Production
Charity No. 13288 Company No. 302282