How do I put a logo and signature on my email?

"How do I put a logo and signature on my email?"

In the context of email, a signature is a body of text at the foot of an email, often times containing contact details of the sender.  A signature is a useful tool, and for companies limited by guarantee, there are rules about what information is required published by the ODCE.  A handy briefing note on the legal requirements for signatures for companies can be found here.

 Obviously, the exact method of including a logo in a signature will vary from application to application, but below you will find instructions for three popular email clients.  Even if you have a different email program, it should not be very different from these.

 

 

thunderbirdoutlookoutlook express

  To add a signature

In Outlook Express:  

  1. Choose Tools/Options/Signatures
  2. Choose New and then type your text into the text box. You also have the option of using a preprepared text file.  In that case, simply click Browse to point OutlookExpress at your signature file.
  3. Choose Apply. 
  4. Choose "add signatures to all outgoing messages" and click OK.


Signatures can be plain text, or if you require formatting, HTML.

In Thuderbird:  

  1. Choose Tools/Account Settings
  2. Choose "Attach this signature".  You can use a preprepared text file for your signature.  Click "Choose" to point Thunderbird at your signature file.
  3. Choose OK.


Signatures can be plain text, or if you require formatting, HTML.

In Outlook (2002):  

  1. Choose Tools/Options/Mail Format
  2. Choose Signatures and new.  Then type your text into the text box. You also have the option of using a preprepared text file.  In that case, simply click Browse to point Outlook at your signature file.
  3. When you are happy with your signature, choose OK.
  4. You will be able to specify which messages should have a signature, e.g. new messages or replies/forwarded messages.  When you have set these two settings, choose OK.


Signatures can be plain text, or if you require formatting, HTML.

 

Adding a Logo to Your Signature 

 In Outlook (2002):

If, when editing your signature, you choose "advanced edit", Outlook will launch Word.  If you then create your signature in Word, including the insertion of images and then save it, it will save it in the signatures directory ready for Outlook as a HTML file.  Then, any HTML email you send ( you can choose whether emails are plain text or HTML in "mail format") will include your signature with your logo.  The logo will be sent as an attachment with the mail, but will appear in the mail itself.

 In Thunderbird:

  1. Create a new mail
  2. Create your signature with logo as you would like it to look in that email
  3. Choose FileSave As File
  4. Once you include a logo,Thunderbird will require that the file is saved as HTML.
  5. Choose this new signature with the logo for use as above.

 

 In Outlook Express:

  1. Create a new mail
  2. Create your signature with logo as you would like it to look in that email
  3. Choose FileSave As 
  4. Make sure that you save the file as HTML.
  5. Choose this new signature with the logo for use as above.